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posted May 14, 2019, 9:04 PM by Lisa Keeling-Drever


We are now accepting nominations for Executive & Committee roles which will be voted on in our
Annual General Meeting on Thursday, June 6th at 8:40am. The meeting will be held in the staff
room at the school. Any parent of the school for the 2019/2020 school year is welcome to put their
name forward for a position. All PAC roles are elected each year. If you would like to put your name
forward for a role, or have any questions, please email us at or
come to the Annual General Meeting.
Our executive positions MUST be filled in order to receive BC Gaming Grant funding for Adams
Road Elementary. Unless parents step up to fill these executive roles, we will lose over $12,000 in
funding for 2019/2020! Below is a list of the Executive PAC (Parent Advisory Council) Positions
and their descriptions that need to be filled.

Executive Positions:
President, Vice-President, Secretary, Treasurer, Communications & District PAC Rep

President Role:
Chairs all meetings, follows the PAC bylaws, reads and distributes all material sent to PAC,
communication with staff /principal on a regular basis, corresponds with secretary, ensure that an agenda
is prepared for all meetings, be a signing officer.

Vice President Role:
Support the President, assume the duties of the President in the President's absence or upon
request, assist the President in the performance of his or her duties, accept extra duties as required,
follow the bylaws and be a signing officer

Secretary Role:
Follow the PAC bylaws, record minutes of all PAC and executive meetings, take attendance at
meetings, record and file minutes of all meeting, keep an accurate copy of the Constitution and
Bylaws, ensure safekeeping of all records of the PAC, including a copy of all records to be kept at the

Treasurer Role:
Be one of the signing officers, ensure all funds of the PAC are properly accounted for, ensure that
proper financial records and books of account are maintained, prepare a treasurer’s report for the
general and executive meetings, make financial records and books available to members upon
request, have the financial records and books of account ready for inspection or audit annually,
submits annual financial report and yearly budget / gaming grant applications.

District PAC (DPAC) Representative Role:
Attend all meetings of District #36 Parent Advisory Council and represent, speak and vote on behalf
of the PAC, maintain current registration of the PAC, report regularly to the membership and
executive on all matters relating to the DPAC, seek and give input to the DPAC on behalf of the PAC,
receive, circulate and post DPAC newsletters, brochures and announcements, receive and act on all
other communications from the DPAC, liaise with other parents and DPAC representatives, follow
bylaws and accept other duties as required

We also have the following Committee leads at Adams Road Elementary.

Committee Leads:
Communications, Hot Lunch, Fundraising, Fruit & Veggie, Emergency Preparedness/Health, Grade 7

Communication Committee:
Prepares posters around school for upcoming PAC events, sends out communication to parents of
the school with regards to upcoming PAC events via Facebook, PAC website and email. Makes sure
the latest PAC minutes are available online on the Adams Road PAC website.

Hot Lunch Committee:
Organizes and orders hot lunch for the school. Organizes volunteers for hot lunch days to distribute

Fruit & Veggie Committee:
Organizes and distributes fruit and vegetables to the classes once a month

Emergency Preparedness Committee:
Organizes and distributes emergency kits at the beginning of the school year as well as at the end of
the school year. Puts in the order to purchase new emergency kits each year for the families that
purchased one.

Health Committee:
Volunteers on immunization days at school to help organize and distribute snacks. This happens a
couple times a year.

Grade 7 Liaison Committee:
Organizes and fundraises for the Grade 7’s year end event at the school

There will be goodies & childminding at the meeting. We hope to see you there and we look forward
to welcoming you as part of the PAC for the 2019/2020 school year!